Direct Funding Guidance

Thank you for your hard work in maintaining student and staff safety during the COVID-19 pandemic. To support the prevention, mitigation, and response of COVID-19 through screening and testing of students and staff, the New Mexico Department of Health (NMDOH) has allocated federal funding to your school or school district. All expenses, including those made using the advance payment, must be reported by June 25, 2022 and expended by June 30, 2022.

Log in to Report and Request Reimbursements

Reimbursement Process

Requests for reimbursements and expense reports will be submitted through this website,

Schools and districts that have registered for the program, opted into Direct Funding (Program Option D), and returned a signed award letter will receive an email with login information and a link to a reimbursement request page. Through that page, schools and districts may submit the requested materials for reimbursement.

This funding is not being distributed through the New Mexico Public Education Department. However, public school districts and charters will have the option to use their accounting systems to prepare their reports for upload onto For more information, visit this page.

All other schools will be provided templates and upload links for their documentation on the reimbursement request page.

As of April 15, 2022, we will not send additional funds to your school/district if you have not reported on all the advance funding you received. You may report on your advance funding expenses on the reimbursement portal.

Allowable Expenses

Click the button below to review the allowable expense categories for the grant. All expenses related to COVID-19 prevention, mitigation, and response in the 2021-2022 School Year may be submitted for reimbursement. This can include expenses made in the summer of 2021.

A friendly reminder - you do not have to pay for test kits or testing providers for your COVID-19 testing program; these are made available to you through the grant.

We will deny your request if it is not allowable under the terms of the federal grant or the NMDOH guidelines. Unsure if an expense is reimbursable? Contact us.
Review Allowable Expenses - Updated 5.12.22
Review Additional Justification for Staffing Guidance Document

Reimbursement Timeline

After submitting your reimbursement, please allow us 15 business days to review and approve. If further information is needed, your request will be put on hold until the information is received.

The New Mexico Department of Health reserves the right to withhold funding if the provided guidelines are not met or requests for more information are not responded to by the requested deadline date.   

Funding Conditions

The following conditions of funding acceptance are included in the award letter:

  1. School District/School will document and maintain accurate records of COVID-19 testing and screening program expenditures.
  2. School District/School will expend all of the funding received through this program on allowable expenses as defined in Appendix A by June 30, 2022.
  3. School District/School will submit reports using the reporting forms and instructions provided, including copy of receipts or invoices for expenditures.
  4. School District/School will notify the New Mexico Department of Health via should they no longer wish to continue accepting award funding or are unable to spend the funds that have been disbursed to them.


Registration is closed at this time. 

Can't remember what you registered for? Use the search bar to the right to check your opt in and funding status. Please contact us if you would like additional information.

Check the status of your funding.

Type the name of your school or district into the search bar and hit enter. Click the name of your school or district to see more details.